Planning & Coordination

Planner vs. Day-Of Coordinator: What’s the Difference?

Planning your wedding can feel like a lot—so it helps to know what kind of support suits you best. Whether you want full planning help or someone to run the show on the day, here's how these roles differ:

Timing — A planner works with you from the very beginning—months (or even a year) before your wedding. A day-of coordinator steps in closer to your date, focusing mainly on final details and day-of execution.

Creative & Design Help — Planners help define your wedding aesthetic, create layouts, and guide décor choices. Coordinators typically work with the design already set, ensuring your vision comes to life smoothly. 

Vendor Support — Planners help you choose vendors, manage bookings, and keep communication flowing. Coordinators confirm the details and make sure everyone shows up and knows what to do.

Planning & Timeline — Planners build timelines, floor plans, and manage your budget. Coordinators run with your timeline and keep things moving smoothly on the big day.

Day-Of Duties —  Both help make sure your day goes off without a hitch! Coordinators greet vendors, manage the timeline, answer questions, and handle hiccups—so you don’t have to. |

At Lavender Owl Farm, weddings with over 50 guests do require a coordinator—but how much help you want beyond that is totally up to you. We’re here to support your planning journey, whether it’s full-service or just day-of magic.

Our wedding team ensures your day runs smoothly, safely, and joyfully. From early planning to the final send-off, we’re here to handle the details so you can focus on celebrating. 

Before the Wedding Day - year or month long Planning

Hourly and flat rate options

• • Email consultations

  • Decor and styling advice

  • Seating, layout and timeline planning

  • Vendor suggestions and coordination

  • Planning meeting and venue walk-through for last-minute details

  • Coordinate rehearsal and wedding party

  • Changes, emergencies, and weather contingencies

On the Wedding Day - Day-of Coordination

$125 per hour with a 5-hour minimum

• • Welcome and directions at check-in

  • Direct your vendors and helpers

  • Set up and tear down decor and personal items

  • Timeline management and check-ins

  • Guest arrivals and greetings

  • Coordinate vendor arrivals

  • Put out fires and answer questions on your behalf

  • Overseas clean-up and collection of personal items

  • Final walk-through and event wrap-up

The Day of Coordination services do not extend to catering-related tasks.