Planning & Coordination

Planner vs. Day-Of Coordinator: What’s the Difference?

Planning your wedding can feel like a lot, so it helps to know what kind of support suits you best. Whether you want full planning help or someone to run the show on the day, here's how these roles differ:

Timing — A planner works with you from the very beginning, months (or even a year) before your wedding. A day-of coordinator steps in closer to your date, focusing mainly on final details and day-of execution.

Creative & Design Help — Planners help define your wedding aesthetic, create layouts, and guide décor choices. Coordinators typically work with the design already set, ensuring your vision comes to life smoothly. 

Vendor Support — Planners help you choose vendors, manage bookings, and keep communication flowing. Coordinators confirm the details and make sure everyone shows up and knows what to do.

Planning & Timeline — Planners build timelines, floor plans, and manage your budget. Coordinators run with your timeline and keep things moving smoothly on the big day.

Day-Of Duties —  Both help make sure your day goes off without a hitch! Coordinators greet vendors, manage the timeline, answer questions, and handle hiccups, so you don’t have to. |

At Lavender Owl Farm, weddings with over 50 guests do require a coordinator to manage your day, but how much help you want beyond that is totally up to you. We’re here to support your planning journey, whether it’s full-service or just day-of magic.

Our wedding team ensures your day runs smoothly, safely, and joyfully.

From early planning to the final send-off, we’re here to handle the details so you can focus on celebrating. Some packages include our planning and coordination, or you can add the services as your plans and budget come together.

Before the Wedding Day - year or month long planning

• • Email consultations

  • Decor and styling advice

  • Seating, layout and timeline planning

  • Vendor suggestions and coordination

  • Planning meeting and venue walk-through for last-minute details

  • Coordinate rehearsal and wedding party

  • Changes, emergencies, and weather contingencies

On the Wedding Day - Day-of Coordination

• • Welcome guests and provide directions at check‑in

  • Guide and direct vendors and helpers as they arrive

  • Set up and tear down décor and personal items

  • Manage the full event timeline and keep everything on schedule

  • Coordinate with all vendors throughout the day

  • Handle questions, troubleshoot issues, and put out fires on your behalf

  • Oversee clean‑up and gather personal items at the end of the event

  • Complete a final walk‑through and ensure everything is wrapped up properly

The Day of Coordination services do not extend to catering-related tasks but you can hire servers and catering clean up through My Melissa Events